If your application has been randomly selected for review, you will receive a letter in the Child Care Provider Portal and in the mail. What happens after the review? My program does not have 1/3 of children under age 6 (or 1 child under age 6 for family providers). Served: As of January 1, 2018, the definition of “served” is any family or child that has a transaction (i.e., EBT payment for child care) within a given month. Child care providers who accept Wisconsin Shares families will now be paid differently. See the table below to determine which documents are required to be uploaded to the Child Care Provider Portal. Funds received from the Child Care Counts Payment Program are not considered a grant, so they are not subject to the State Single Audit. The payment programs were processed through the Child Care Provider Portal in which providers could access and complete their applications. I was unable to submit all of my documentation within 48 hours. Program A - Providing Safe, Healthy, and High-Quality Care Opportunities Payment information is also available by … The Economic Support Services area is located on the 2nd floor, and open Monday through Friday, … For further questions on how these funds impact your tax situation, please consult with a CPA or tax attorney. Wisconsin Child Support Calculator. As of January 2014, DECCD no longer accepts paper applications. Rule Number 202.08(12)(c) Rule Summary The Certified Child Care Operator Shall Be In Ongoing Communication With A Child's Parent Or Ensure That A Substitute Child Care Provider Is In Ongoing Communication With A Child's Parent By Developing Written Information That Specifies The Charge For Child Care And The Expected Frequency Of Payment For The Service. I have funds from Round 1 of Supplementary Payment Program B that were supposed to go to specific teachers that no longer are employed at my program. If you are not registered with FIS, you will receive instructions on submitting your W-9 with your payment letter. This phone number is available 24 hours a day, 7 days a week. Providers will receive a letter to inform of them of the results. *Refer to your letter to determine which date range is being reviewed for your application. This payment program was designed to include a percentage of children under age 6 so that current child care slots were not solely provided to school-age children, ultimately resulting in infant, toddler, and preschool slots being eliminated. Subsidy funds for each of your children will be on the same card, regardless of how many children you have or providers you use. However, in the event of an audit of expenditures, you would need to have a plan for using any unspent funds. Wisconsin Shares Child Care Subsidy funds are loaded onto the EBT card. When DCF crafted the Child Care Counts: COVID-19 Supplementary Payment Program Round 2, we tried to anticipate the level of interest among providers. I was not able to submit my application. There are some factors that could cause your payment amount to differ such as staff/child part-time or full time schedules, children not listed as attending for the week of 10/11/20 - 10/17/20, and ineligibility of staff because of an incomplete background check. "I think there's much better ways of getting money to families in the state of Wisconsin than having them fill out a form online and getting a $100 check," he said. If time sheet is not available, submit attendance sheet with employee sign in/out. The submission of the application to receive funds for payroll purposes and other allowable expenses included terms and conditions to maintain all original supporting documentation for a minimum of three (3) years. The staff add on is not intended for household members who do not care for children or for volunteers. Please see this How to Prepare manual for instructions on how to get access to the Child Care Provider Portal. I am already registered with FIS, but my bank account information has changed. What kind of documentation should I submit? Watch for messages from the Child Care Listserv and visit our webpage for additional program information. The Medicaid Purchase Plan offers people with disabilities who are working or interested in working the opportunity to buy health care coverage through the Wisconsin Medicaid Program. Si necesita ayuda en español, por favor envíe un correo electrónico DCFDECECOVID19CCPayments@wisconsin.gov. I don’t have a scanner or camera on my phone. You must email DCFDECECOVID19CCPayments@wisconsin.gov to discuss the details of your situation. If you are not registered with FIS, it may take up to 14 business days from the date you complete your W-9. The review period will take five (5) business days from the last day of the application period (November 6). I do not technically pay myself, so how do I fill out the staff section for myself? Wisconsin Statutes on Confidential Information . You will enter the total number of children enrolled and add each child on the Add Child page. Who is eligible to apply for Payment Program A? If you have questions or concerns about Wisconsin Shares Child Care Subsidy, we want to help. 800-799-0450 We had two teachers out sick that week and some of our on-call staff did not work/were not scheduled that week. Payments for Program B will include a base amount and per staff amount. If an overpayment is assessed repayment instructions will be included and outlined. If you have tried all the steps and still cannot get access to ebtEDGE, email DCFDECECOVID19CCPayments@wisconsin.gov for additional assistance. About the MyWIChildCare EBT Card The child care subsidy electronic benefits transfer (EBT) card is part of an exciting program modeled after the private pay, free market child care system. If your program was in open status (as opposed to temporarily closed) you should answer YES for the question “Was your facility open on 10/16/20” under the heading “Tell us if your program is opened or closed due to COVID-19.” A closure due to example: long weekend, vacation day, etc. Once you have access, please see this application instruction manual for additional information on how to enter your application into Child Care Provider Portal. Read the Terms and Conditions of the Child Care Counts: COVID-19 Supplementary Payment Program - Round 2. An additional $50 million of federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) dollars are being directed toward supporting early care and education providers. Please review any information that is automatically filled in on the application to make sure it is accurate, and update as needed. If you are unable to gain access to the Provider Portal, or choose not to, you may submit your application over the phone (608-535-3650) with a DCF representative. Wisconsin Supplemental Security Income: Additional information from the Wisconsin Department of Health Services, including information on qualifying for Supplemental Security Income. Wisconsin State Website. All payment programs are taxable income. How do I enter the staff work status? Payment includes a base amount for staff recruitment and ongoing support for staff plus a per staff* amount for retention. Protecting Children, Strengthening Families, Building Communities, Child Care Counts: COVID-19 Supplementary Payment - Round 2, Wisconsin Department of Children and Families, 53206 Early Care and Education Initiative, Temporary Assistance for Needy Families (TANF) Verification, Emergency Preparedness and Response in Child Care, Milwaukee Early Care Administration (MECA), Interstate Compact on the Placement of Children (ICPC), PACS (Public Assistance Collections Section), Information for Assessment/Stabiliziation Centers, Child Care Counts: COVID-19 Emergency Payment Program, health and safety guidelines for child care providers, Data on provider payments from past Child Care Counts funding can be accessed online, DCF Child Care Regulation health and safety administrative rules, Base amount for regulated family providers (open and temporarily closed that will reopen by 12/14/20), Base amount for licensed group, licensed camp & public school providers (open and temporarily closed that will reopen by 12/14/20), Per child amount for full-time child 0-2 years 11 months old, Per child amount for full-time child 3-5 years 11 months old, Per child amount for full-time child 6 years and older (under age 13 or under age 19 for children with disabilities), Per child amount for part-time child 0-2 Years 11 Months old, Per child amount for part-time child 3-5 years 11 months old, Per child amount for part-time child 6 years and older (under age 13 or under age 19 for children with disabilities), Per child amount for each child with a disability, Per program/location amount when provider serves during non-standard hours, Base amount for regulated family providers, Per full-time (21 hours or more per week) staff member listed on payroll, Per part-time (20 hours or less per week) staff member listed on payroll, Regulated child care providers (licensed or certified providers), Must be licensed or certified in good standing, May not be operating under license revocation, suspension from Wisconsin Shares, summary suspension, or regulation application denial, Be open or able to reopen by 12/14/20 and caring for children ages 0-12 (or under age 18 for children with disabilities), Have a license or certification in good standing as outlined by DCF. How long will the review take? You are required to upload the requested documentation to the Child Care Provider Portal within 48 hours of receiving notification of the information request. In general, once a child turns 18, the parent’s obligation to pay child support ends unless the child is still in school. Child care subsidies (also called vouchers and fee assistance): Each state receives funds from the federal government for a state-run child care subsidy program. This age stipulation supports the ongoing need for child care for young children. If you are a licensed or certified family provider, you will add yourself as a staff member in the staff section. If you are a child or a pregnant woman and your family income is above 200% of the FPL, or if you are self-employed, you will be enrolled in the new Benchmark Plan. For access to your MyWIChildCare account and payment information, visit ebtedge.com or call 1-877-201-7601 to speak with a MyWIChildCare customer service representative. What do I do? Yes, you can still apply. What happens after I submit my application? If you are registered with FIS, it may take up to 7 business days from the date of your payment letter. Will I be notified by the person listed on the letter? If a staff member was out ill, on vacation, or was otherwise not scheduled during the funding period (10/11/20 – 10/17/20), but they are a current employee and on payroll, they can still be added to the application for Program B. Calculation of payments was based on available funding and used base amounts to equitably distribute payments using program criteria. 03/12/20 to 04/11/20 OR Payroll taxes would be considered an allowable expense under Program A. This is a review process being done to ensure applications were processed accurately and that funds are used in accordance with the Terms and Conditions of the program. Wisconsin foster parents receive a stipend designed to cover the expenses of caring for a child. Yes, you can make changes to your application until the application period closes at 11:59 p.m. on Friday, November 6. Because the amounts requested exceeded the funds available, we needed to make slight adjustments to the payment amounts. Program 3 - Support for Temporarily Closed Child Care Centers Go to, Electronic Federal Tax Payment System (EFTPS), Worksheet A. Attendance Sheets during time period indicated on letter Call the number on your EBT card to activate it and establish a PIN, just like setting up a regular debit card. On the Add Child page, you will see a checkbox to indicate if they attended the center the week of 10/11/20 - 10/17/20. Refer to the information in the How Payments are Determined accordion below for more details. If you need to contact FIS, you may want to try calling during an off-peak time. How do I/where do I enter information for my application? In order to comply with the terms and conditions of Payment B - Funding Staff Recruitment and Retention Efforts, you must equitably distribute funds to current employees that were included in the application according to their full-time or part-time status. Date Rule Number Rule Summary Description; 10/05/2020 202.08(12)(c) The Certified Child Care Operator Shall Be In Ongoing Communication With A Child's Parent Or Ensure That A Substitute Child Care Provider Is In Ongoing Communication With A Child's Parent By Developing A Written Contract That Specifies The Charge For Child Care And The Expected Frequency Of Payment For The Service. If you applied before, much of your information will be copied into the current application. Department of Workforce Development - Employer Resources Unemployment Insurance New Hire Registry. Be open or able to reopen by 12/14/20 and caring for children ages 0-12 (or age 18 and younger for children with disabilities), Be open or able to re-open by 12/14/20 and caring for children ages 0-12 (or age 18 and younger for children with disabilities), Materials/supplies for enhancing the program environment, curriculum and family engagement activities, Professional development and/or continuing education, Structural changes/modifications to meet compliance guidelines or enhance the program environment. Instead of being paid directly by the state, parents will use their new MyWIChildCare EBT card to pay providers according to their payment policies. If you do not have access to the Child Care Provider Portal, you can request access and log in following these instructions. If you are a legally exempt, informal provider, a COVID19 waiver benefit has been provided for absences. How many providers applied for payments and how much was paid out? Can I apply for more than one program during the application period? Yes - Child care programs that were open on 10/16/20 or temp closed and intend to reopen before 12/14/20 can apply for both Payment Programs A and B. I applied for a previous round of Child Care Counts funding. Doing Business in the State. Funds may be used for: What if I can’t comply with the Terms and Conditions? Please refer to ebtEDGE Provider Portal Instructions for additional help with your FIS account. FIS is currently experiencing long wait times. Please email DCFDECECOVID19CCPayments@wisconsin.gov or call 608-535-3650 for assistance. Bank account on file is your business account, Bank account name matches the business name on file with FIS, Business has not gone through any other name or business changes recently without updating their information on file with FIS and their bank, Verify both new and old account were submitted on the form, Verify a voided check or bank letter was sent with the form, Verify voided check or bank letter that was submitted has the same information as the bank account information, If the old account information is unknown, contact the State via the call center and tell them you don’t know your old bank account information. I pay my staff in cash, so I do not have any paystubs or payroll records to turn in. The Department may need to audit programs at later points. See this guide for instructions on uploading documents to the Provider Portal. This program is intended to support the costs of maintaining or enhancing compliance status, quality level (YoungStar rating), and increasing health and safety practices. You can enter your Child Care Counts applications through the Child Care Provider Portal. Can I email my documents to the person listed on my letter? I submitted my application, but I need to make a correction. This program is designed to support the costs associated with recruiting and retaining high-quality staff. For more information read the handy ebtEdge Provider Portal Instructions. The Family Care, Family Care Partnership, and PACE (Program of All-Inclusive Care for the Elderly) programs are available through managed care organizations. Applications that are being reviewed were chosen randomly. The additional funds will allow DCF to conduct an additional round of payments to early care and education providers. Eligible Applicants: Regulated child care providers: Licensed or certified child care providers that are currently or will continue to provide care to children. The per staff amount will be calculated for each staff member with an approved background check and dependent on full time or part-time work status. Per the above chart, providers can submit time sheets or employee schedules to prove employment or document attendance on the attendance sheet. The additional round will of funding will be distributed through two, new programs targeted at the current challenges early care and education providers are facing. General. This means you could end up spending around $100,000 or more over the course of your child’s adolescence. Please fill out the Provider Bank Information Form and send to FIS Merchant Services via email: Merchant.Services.Support@fisglobal.com, fax: 1-414-341-7085, OR the mailing address listed at the top of the form. 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